Ontario's Landlord and Tenant Board (LTB) uses a single-page Bulk Application Information Sheet as the cover for any paper filing of three or more applications made together. From it, Board staff learn the size of the bundle, the person to call, any extra documents you want returned, and whether the Notice of Hearing packages should be emailed or held for you to collect. Property managers and landlords with several tenants behind on rent at the same moment are the people who reach for it most.
At a glance
| Filed by | A landlord, or someone acting for one, sending in three or more applications at the same time |
| Timing | Submitted together with the bundle |
| Time limit | The sheet has none; every application in the bundle still has to meet its own deadline |
| Method | On top of the paper applications, delivered by mail, courier or at ServiceOntario |
| Cost | Nothing for the sheet; every application pays its own filing fee |
| Next form | None |
Why the sheet exists
Once the LTB accepts an application, it serves the application and the Notice of Hearing on the parties (Rule 5.1). With a stack of paper applications, staff need to know how to send each file's Notice of Hearing (NoH) package back to whoever filed it, and the sheet supplies those instructions. According to the form, every package contains the LTB receipt, the NoH and a copy of the application. Three optional extras can be requested:
- an L1/L9 Update Sheet
- an Information Sheet
- Point of Sale Receipt(s)
When the sheet applies, and when it does not
The sheet is meant for one situation: three or more paper applications going in together, whether mailed, couriered or handed in at a ServiceOntario location that takes LTB documents.
Three common situations fall outside it:
- Portal filings. The Tribunals Ontario Portal takes every application on its own, and the forms page ties the bulk sheet only to mail, courier and ServiceOntario.
- Filings by lawyers and paralegals. A Practice Direction has required licensees, since January 1, 2025, to use the Portal for any application the Portal accepts. That list includes the L1, L2, L3, L4, L9 and L10, so a licensee has no business sending a paper bundle of them.
- Email filings of L6, L7, L8, A1, A2 or A4 applications. Bulk filing by email works differently. You pay once online and use the receipt, with "Receipt #[number], Bulk Filing" as the email subject. When one email cannot carry all the files, the next one is headed "Bulk Filing, Continued".
Timing: how paper filing moves your dates
Nothing on the sheet is time-limited, but the decision to file on paper affects the date each application counts as filed. Rule 4.8 treats a document as filed:
- on the same day if it is filed at ServiceOntario;
- on the next business day if it is handed to a courier;
- on the fifth non-holiday day after it is mailed.
So a mailed bundle containing an application that is close to its deadline can arrive, in law, too late. The LTB has also cautioned that processing of mail and courier filings may be slower.
Filling in the sheet
The upper half belongs to you; the lower half belongs to the LTB.
No. of Files in Bulk. Write the number of applications enclosed.
Contact Information. Give the name, phone number and email of the person staff should reach with questions.
Additional documents. Check whichever you want: Point of Sale Receipt(s), Information Sheet, L1/L9 Update Sheet.
Return of the packages. Pick one option:
- have the NoH packages emailed, either to an address you print in the space provided or to the contact email above; or
- collect them at the LTB office where you filed.
The form specifically asks that email addresses be printed neatly, so do so.
Address of Rental Unit / App. Form #. Ten numbered lines are provided. On each, put one rental unit address and its application form, such as "L1". With more than ten files, continue on extra pages and number them.
Write nothing in the LTB portion, which records the pickup contact, the pickup and email dates and the date-received stamps.
Submitting the bundle and the fees
The sheet sits on the top of the stack. Fees are charged application by application:
- on paper, $201 each for the L1, L2, L3, L9 and L10 (the Portal price is $186);
- the L5 follows a separate scale.
For mail or courier, pay with a Visa or Mastercard credit card on the Credit Card Payment Form, or with a certified cheque or money order made out to the Minister of Finance. Cash and debit are also accepted at ServiceOntario. The mailing address is Landlord and Tenant Board, 15 Grosvenor Street, Ground Floor, Toronto ON M7A 2G6.
What holds up a bulk filing
- A list that does not match the stack. Staff check every unit address and form number against what is enclosed; a discrepancy leads to a call or a delay.
- An email address no one can read. The NoH packages have nowhere to go.
- A fee missing, or wrong, for one file. Fees are paid per application and each application has to stand complete by itself. Under the forms page's "Important information before filing", staff may refuse or dismiss one with errors.
- Leaving out the notices or Certificates of Service an application needs. A cover sheet does not stand in for any document a particular application requires.
- A licensee sending Portal-eligible applications on paper. The Board will not process them.
- Mailing an application whose deadline is close. Mail counts as filed only on the fifth non-holiday day after it is sent.
After the bundle arrives
Staff work through the applications. When the Notices of Hearing are issued, the packages are emailed to you, or staff contact you to arrange a date to pick them up from the office where you filed. From then on, every application is its own case, with its own file number and its own hearing. If one of those hearings goes badly, any review or appeal is pursued on that file alone.
Frequently asked questions
What is the minimum number of applications for a bulk filing?
Three, filed together. That is the threshold printed on the sheet.
Does the Tribunals Ontario Portal have a bulk option for L1s?
The sheet is listed only for mail, courier and ServiceOntario. On the Portal, you file and pay for each application separately.
Do several applications filed together cost less?
No bulk discount appears in the LTB fee schedule for landlord L-applications; each application carries its own fee. The L5 is priced on its own per-unit scale.
May a paralegal file a paper bundle of L1s on my behalf?
No. Since January 1, 2025, Law Society licensees have had to file applications the Portal accepts, L1s among them, through the Portal.
How will the Notice of Hearing packages reach me?
Choose email on the sheet and print a legible address, or choose pickup at the LTB office where you filed.